Put the boring work on autopilot.
Emails, invoices and summaries that take care of themselves, in the tools you already use. You decide what can happen without you.
Why ZAAI
Automation that works from day one
We build around how you already work, connect the tools and leave the control with you.
Built around your tools
We connect what you already have, instead of making you switch systems.
You set the limits
Routine things are handled straight away. Anything that costs money or goes to a customer waits for your yes.
Everything is visible in the Client Portal
You see what has run, what is waiting for you and what it has delivered.
The inbox sorts itself
Every email is read, labelled and sent to the right part of the business. Simple questions get a suggested reply straight away.
- Quotes to sales, invoices to finance
- Suggested replies in your own tone
- Nothing is sent without your approval, if you prefer
Invoices get checked
The invoice is read and compared with the order and contract. If everything matches it moves on, otherwise the discrepancy is flagged.
- Reads PDFs and email attachments
- Spots discrepancies in amounts and quantities
- Sent to the right person for approval
Everything in one place
We connect your tools so that Excel, accounting, CRM and email all end up in one view.
- Excel, Fortnox, HubSpot and email
- Updates itself
- The right view for each part of the work
Follow-ups that don't get forgotten
Quotes and leads are followed up at the pace you choose, and the sequence stops as soon as the customer replies.
- Reminders after the number of days you decide
- Stops when the customer replies
- Everything ends up in your CRM
Reports that write themselves
Every Monday you get a short summary: what has been invoiced, what is unpaid and what needs you.
- Figures from your own systems
- Written in plain English
- In your email or in the Client Portal
Price
One automation
Describe what you needFor those who want to start with whatever takes the most time day to day.
The full package
Book a meetingFor those who want to bring automation, customer service, website and visibility together with one team.
Included
- Review of how you work today
- Connections to your existing tools
- Set-up and testing before launch
- Everything is visible in the Client Portal
- Everything in One automation
- Website, visibility and AI customer service
- One contact for everything
- The parts are built to fit together
Control
- You choose what needs your approval
- Every step is logged
- No passwords shared with us
- You choose what needs your approval
- Every step is logged
- No passwords shared with us
Let's talk
Tell us what takes up your time, and we'll show you what can be handed over.